Event Sanctioning and Insurance

The USCA supports the precautions that local, state, and federal government agencies recommend regarding COVID-19 mitigation and expects all events to comply with the restrictions in their area.

Event Sanctioning and Insurance


St. Pete Beach, Florida 1/12/2020; rev 7/7/2020 to update changes in insurance coverage, account manager and the precautions related to the COVID-19 pandemic.

At its 53rd Annual Meeting, the United States Canoe Association (USCA) voted to continue its highly competitive event liability insurance with rates for competition and non-competition events unchanged for 2020 for USCA event organizer members. As a Nonprofit organization, USCA’s rates are perhaps the most competitive in the industry and have enabled our event organizers to obtain affordable liability insurance and participant accident coverage for their events to keep amateur paddlesport active and growing. Insurance for canoe, kayak, stand-up paddleboard, and outrigger canoe races and dragon boat festivals provide important protection and peace of mind to event organizers. Workshops, on-the-water demonstrations and canoe and kayak cruises are non-competitive events covered by this program. We also insure FreeStyle Canoeing events.

The USCA Insurance Program continues to be underwritten by the K&K Insurance Group | Sports Division. USCA continues to partner with Specialty Insurance Consultants, LLC (now owned by NFP Property and Casualty) to administer the USCA Insurance Program. The USCA Program Account Manager works directly with the USCA event organizers for all their insurance needs with oversight by USCA officials. The insurance coverage includes General Liability coverage of $1,000,000 per occurrence with $2,000,000 per occurrence of Excess Liability coverage. The General Aggregate is $5,000,000 per event.

The USCA also provides an insurance program for USCA Affiliated Clubs who want to have an annual liability insurance coverage for their club’s activities. This liability insurance program is for canoe clubs, kayak clubs and outrigger canoe clubs. The USCA’s program permits member clubs to get year round insurance for all of their activities off and on the water including training, practices related to canoeing and kayaking and ancillary activities related to the operations of the club. Download the Year Round Insurance Packet only to request this insurance coverage. The club must have current USCA Affiliated Club membership.

To access the USCA Event Insurance Program, you must be a current USCA Race Sponsor, Affiliated Club or Business Affiliate. Your 2020 USCA member number will be verified before you can access the program. If you are not a current member, see Step #3 below. If you have never held a sanctioned race before, please submit your insurance request with your race flyer to arrive at the office of the USCA Program Administrator no less than 21 days prior to the event to permit time to review the event information and to verify USCA sanctioning requirements have been met.

Please DOWNLOAD the appropriate 2020 Insurance Packet for your needs and SAVE THE FILE IN YOUR COMPUTER. OPEN the Saved Insurance Packet of your choice. If you have Adobe Acrobat Reader DC installed in your computer, the PDF form will automatically be installed in Adobe with the options on the right side of the page. If not, download the free program at https://get.adobe.com/reader/ Follow the instructions below to complete the forms.

Download 2020 USCA Event Insurance Packet (updated 7/7/20)

Download 2020 USCA Club Year Round Insurance Packet – Instructions are included (updated 7/7/20)

USCA offers insurance coverage for 5 types of Canoe & Kayak and other paddle sport events:
• Racing (Competition) Events;
• Cruising (Non-competition) Events;
• Practice/Training Workshops (Non-competition) Events;
• Clinic (Non-competition) Events;
• On-the-Water Demonstration (Non-competition) Events.
• FreeStyle Canoeing – a combination of any of the above

Step 1: Download the entire Event Insurance Packet for 2020. Please read the Sanctioning Requirements for your specific type of event as they are very important. You will need to print out and display these requirements at your event site. You must adhere to the safety rules. USCA has tried to make these insurance request forms as simple as possible and include the necessary information needed. Review PAGE 7 and follow the Insurance Program Checklist!

Step 2: Fill in and send only the two pages of the INSURANCE REQUEST forms you need. The PDF forms when opened in Adobe Acrobat Reader DC, have a column on the right side, click ‘fill & sign’ to become interactive; follow the directions to fill and sign on the screen, save and print. Or printed and filled in. Mail the completed forms to the USCA Program Account Manager to the address at the bottom of the request form with a check made payable to USCA. Forms must arrive no less than two (2) weeks prior to your event. If this is a new event, please make sure the forms arrive at the agency at least three (3) weeks prior to the event. If you have any insurance questions or need assistance, please contact the Insurance Program Account Manager, Garrett Freihage. Email: garrett.freihage@nfp.com or phone: (206) 957-6565. For any USCA questions, please contact USCA President, Rebecca Davis at (517) 227-4794 or email: canoe_run_ski@hotmail.com

NOTE: Currently, mail can take at least 5-7 days from the eastern states and the mid-west to arrive in Seattle, WA where the insurance office is located. If the insurance request arrives less than 14 days prior to the event, certificates may not be issued in time for your event. Please plan ahead.

Step 3: You must be a current USCA member with the correct type of USCA membership (listed below) in order to apply for USCA event insurance. Ensure that you have the right type of USCA membership for the event. Membership categories that can sponsor an insured event are as follows:
A Race Sponsor membership entitles you to apply for RACES (Competition) or CRUISES (Non-Competition) as Sanctioned Events.
An Affiliated Club membership entitles you to apply for RACES, or CRUISES or PRACTICE/ TRAINING as Sanctioned Events (Required for the Annual Club Liability Insurance).
A Business Affiliate membership entitles you to apply for CRUISES, CLINICS or ON-THE-WATER DEMONSTRATION (non-competition) as Sanctioned Events
A Governing member who is included in the FreeStyle Canoe Group may apply with a Governing membership.

(Not a current member? Click here to join on line – or – Click here to download a membership form

Step 4: The Insurance Program Account Manager will send the insurance certificate(s), waiver/release form and other information to approved event organizers. After the event, completed USCA WAIVER FORMS must be sent to the Insurance Program Account Manager within two (2) weeks after your event, with any additional fees, if applicable. The USCA Insurance Program covers those athletic participants who have signed the USCA WAIVER/RELEASE FORM which has been RETURNED to the USCA Insurance Program Account Manager.

You may obtain an ADDITIONAL INSURED certificate(s) up to 30 days prior to your event, please see the appropriate pages for details and pricing. Some public parks, boat landings, etc. are now requiring an Additional Insured certificate before permits can be issued for your event. Send the request and appropriate administrative fee with your insurance requests to the USCA Insurance Program Account Manager. If not sent with the insurance request, please provide sufficient information to identify your event when you send the form to the Insurance Program Account Manager.

Please read and fill out the material carefully. USCA wants to sanction your event and have you insured properly.

Please note, the waiver forms for 2020 have been revised to cover the COVID-19 pandemic situation. Do not use any waiver forms from previous years. Also, the Insurance Program Account Manager send this form to you with the certificate(s). The waiver forms are not posted on the website or contained in the insurance packets.

Thank you for your support of the USCA and the USCA Insurance Program.